Now hiring for a Administrative Assistant
Location: Alexandria, MN
Pay Rate: $21.00 per hour
Schedule: 8am-5pm Mon-Fri

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Administrative Assistant, you’ll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Administrative Assistant jobs in Alexandria where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle
• Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

Minimum Qualifications:

• High School diploma or GED required.
• 3+ years’ experience as an Administrative Assistant, or relevant role, considered an asset.

Preferred Qualifications:

• Beneficial to have knowledge of Oracle & FSR (Financial Statement Reporting).
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge and Skills:

• Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications.
• Superior organizational and prioritization skills.
• Personable with good communication skills
• Must be able to work independently and complete tasks in a deadline-based environment.
• Strong attention to detail and a willingness to lend support when and where it is needed.
• Maintain a high level of confidentiality in all interactions.
• Must be a team player with a positive attitude.
• Some overtime may be required.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

They pay weekly and are issue-free concerning payroll and give the employee freedom to work unencumbered.” – Administrative Assistant, Staffmark

Hit apply and make your next job your best one yet.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle
• Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

A Administrative Assistant provides essential administrative support that helps teams stay organized, responsive, and productive. This role requires strong communication skills, attention to detail, and the ability to manage information accurately while supporting daily business operations.

Success as a Administrative Assistant requires the ability to balance multiple priorities, maintain professional communication, organize records, prepare documents, and help coworkers stay on schedule. The role is well suited for someone who enjoys keeping details in order and helping an office run smoothly.

Strong Administrative Assistant candidates bring dependability, professionalism, discretion, and a service-focused attitude to every task. Their work supports better communication, stronger organization, and more efficient operations across the workplace.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.