Now hiring for a Office Manager
Location: Ruston, LA

Good Office Vibes Only

If you’re all about keeping things organized and people happy, this Office Manager role in Ruston is your sweet spot. You’ll handle the details, keep the team on track, and bring positive energy to every part of the day.

Looking for Office Manager jobs in Ruston where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Work closely with Ruston Plant Manager to handle all office administrative functions.
• Ruston onsite contact for Human Resources/Administrative functions, including but not limited to:
• Benefits enrollment
• Rollout of policy changes
• Recognition awards
• Attendance tracking & reporting
• Witness for disciplinary actions, terminations, and layoffs
• Completion of ECFs and other HR documentation
• Reach out to Eugene HR Manager for direction about HR-related questions and issues.
• Recruitment duties – prescreening candidates, scheduling interviews, pre-employment testing, onboarding.
• Track training and testing in KPA for Ruston staff; enter new employees into KPA.
• Event planning and Safety Bingo coordination.
• Manage SQDC Board (Safety, Quality, Department Billing, Cost).
• Accounting & Payroll duties – EOS sheets & corrections, manage petty cash, AP/AR.
• Close out shop orders in VET.
• Answer multi-line phone system and direct calls as required.
• Greet customers and vendors upon arrival and direct to appropriate contacts.
• Maintain office supply inventory and order employee swag.
• Read and route incoming mail and process outgoing mail.
• Organize and maintain office common areas.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• Associate or bachelor’s degree preferred.

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.
• Valid driver’s license required for occasional local travel and office-related errands
• 2+ years of experience as a receptionist, office assistant, or in a related administrative role.

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Office Manager.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Ability to communicate effectively with coworkers, customers, and visitors.
• Lifting/Carrying: Ability to occasionally lift, carry, push, or pull office supplies, files, or materials up to 25 lbs.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“This is one of my favorite temp services.  Worked with this company for many years. Then they found me a permanent job when I was ready for one. The management team is nice.” – Administrative Assistant, Staffmark

Make things happen. Start your new chapter now. Apply Now. 

What You Will Do

As a Office Manager you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Work closely with Ruston Plant Manager to handle all office administrative functions.
• Ruston onsite contact for Human Resources/Administrative functions, including but not limited to:
• Benefits enrollment
• Rollout of policy changes
• Recognition awards
• Attendance tracking & reporting
• Witness for disciplinary actions, terminations, and layoffs
• Completion of ECFs and other HR documentation
• Reach out to Eugene HR Manager for direction about HR-related questions and issues.
• Recruitment duties – prescreening candidates, scheduling interviews, pre-employment testing, onboarding.
• Track training and testing in KPA for Ruston staff; enter new employees into KPA.
• Event planning and Safety Bingo coordination.
• Manage SQDC Board (Safety, Quality, Department Billing, Cost).
• Accounting & Payroll duties – EOS sheets & corrections, manage petty cash, AP/AR.
• Close out shop orders in VET.
• Answer multi-line phone system and direct calls as required.
• Greet customers and vendors upon arrival and direct to appropriate contacts.
• Maintain office supply inventory and order employee swag.
• Read and route incoming mail and process outgoing mail.
• Organize and maintain office common areas.

A Office Manager helps keep office operations running by managing administrative tasks, supporting communication, and organizing information across the workplace. This role requires accuracy, professionalism, and the ability to stay focused while handling multiple responsibilities.

The Office Manager often serves as a reliable point of contact for coworkers, customers, vendors, or visitors. Strong interpersonal skills, good judgment, and a helpful attitude are important for building trust and keeping daily activities on track.

This position is ideal for someone who enjoys structured work, solving routine problems, and making sure important details are handled correctly. A dependable Office Manager helps the entire team work more efficiently.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.