Now hiring for a Administrative Assistant
Location: Alexandria, MN
Pay Rate: $21.00 per hour
Schedule: 8am-5pm Mon-Fri

Office Ninja Wanted – Sharp, Swift, and Super Organized

You’re the one who keeps everything on track, from schedules to supplies to smiling faces. In this Administrative Assistant role, your multitasking magic and positive energy make you the heartbeat of the office. You’ll handle the details that keep everyone moving and make it all look effortless.

Looking for Administrative Assistant jobs in Alexandria where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff. If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle
• Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• HS Diploma or GED

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.
• 3 years + previous administrative experience

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.
• Beneficial to have knowledge of Oracle ; FSR (Financial Statement Reporting).
• Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications.
• Superior organizational and prioritization skills.
• Personable with good communication skills
• Must be able to work independently and complete tasks in a deadline-based environment.
• Strong attention to detail and a willingness to lend support when and where it is needed.
• Maintain a high level of confidentiality in all interactions.
• Must be a team player with a positive attitude.
• Some overtime may be required.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 50 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.
• Lift up to lbs.
• Seated for majority of shift

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“Worked in Payroll. Had a great boss who was fair, good at managing our team. She understood life/work balance as long you were getting your job done. Great communicator!” – Administrative Support Specialist, Staffmark

Click apply, and let’s make this official.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle
• Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

A Administrative Assistant plays an important role in creating order, consistency, and professionalism in the workplace. This position supports business operations by helping manage documents, schedules, communications, data, and day-to-day office tasks.

The Administrative Assistant role requires strong time management, clear communication, and the ability to work accurately with information. Candidates who are organized, patient, and proactive can make a meaningful impact in this type of position.

Strong administrative support helps teams stay productive and focused. A skilled Administrative Assistant keeps details moving, supports coworkers, and contributes to a more efficient and reliable work environment.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.