Now hiring for a Administrative Assistant
Location: Alexandria, MN
Pay Rate: $21.00 per hour
Schedule: 8am-5pm Mon-Fri

You’re the “How Did That Get Done?” Person—And We Love That

You’re the office magician, no wand, just great skills. Join us as a Administrative Assistant in Alexandria where your organizational powers, quick thinking, and can-do attitude turn every “uh-oh” into “all set.”

Looking for Administrative Assistant jobs in Alexandria where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff. If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle
• Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• HS Diploma or GED

Experience Requirements

• At least one year of administrative, office support, receptionist, or clerical experience preferred.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common office software.
• Professional demeanor with strong attention to detail and customer service skills.
• 3 years + previous administrative experience

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.
• Beneficial to have knowledge of Oracle ; FSR (Financial Statement Reporting).
• Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications.
• Superior organizational and prioritization skills.
• Personable with good communication skills
• Must be able to work independently and complete tasks in a deadline-based environment.
• Strong attention to detail and a willingness to lend support when and where it is needed.
• Maintain a high level of confidentiality in all interactions.
• Must be a team player with a positive attitude.
• Some overtime may be required.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 50 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.
• Lift up to lbs.
• Seated for majority of shift

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“Pleasant staffing company that places employees quickly. Friendly and efficient. Always willing to help and keep people working until permanent jobs are available.” – Administrative Assistant/Clerk, Staffmark

It’s time to take your office superpowers somewhere they’ll shine. Apply now.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Maintain a professional image and demeanor with all employees, management, executives, and visitors
• Answer questions about organization and provide callers with addresses, directions, and other information
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintain/update daily appointments, calendars, and schedule conference rooms
• Prepare/assist with compiling reports and presentations
• Maintain and monitor office supply inventory levels and place orders as required
• Review/prepare documents, reports, and other correspondence materials for the management team
• Have an operating knowledge of computers, Oracle experience a great plus.
• Compile production data in excel and review for accuracy
• Courteously receive and screen all in-bound calls, emails, and visitors
• Complete and review, invoices, and other relevant monetary documents filing them as necessary
• Ensuring that all appropriate approvals are received prior to payment of vendor invoices
• Matching up invoices with receiving information into Oracle
• Follow through on updating vendor information
• Reconciling vendor statements
• Receives all parts and supplies into Oracle
• Communicate with purchasers any issues and recommends actions to resolve discrepancies.
• Verifying the accuracy of invoices, including coding, and approving for A/P processing
• Coordinate departmental office activities including career fairs
• Prepare travel arrangements where necessary
• Review, evaluate and distribute all incoming and outgoing mail
• Provide administrative support to all departmental members
• Maintain a high level of confidentiality in all interactions
• Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
• Willingness to take on any new challenges daily
• Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
• Wear PPE (Personal Protective Equipment) when required.
• All other duties as assigned.

The Administrative Assistant supports the flow of information, communication, and coordination within a professional office setting. This role requires strong organization, accurate recordkeeping, and the ability to provide dependable support across a variety of administrative needs.

Successful Administrative Assistant candidates are comfortable preparing documents, maintaining files, scheduling activities, answering questions, and helping teams stay aligned. The role requires flexibility, attention to detail, and the ability to adjust as priorities change throughout the day.

As a key support position, the Administrative Assistant helps create a workplace where people have the information, resources, and assistance they need to perform well.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.