Administrative Assistant – Support, Organize, and Thrive!

Staffmark is hiring an Administrative Assistant in Vista, CA, for a manufacturing client. This role supports accounts payable, human resources, and office administration. The ideal candidate is detail-oriented, highly organized, and experienced in accounting and administrative tasks within a fast-paced manufacturing environment. Apply today to join a dynamic team!

Pay Rate: $22-$27 per hour (DOE)

Essential Functions:

Accounting Responsibilities

• Review and verify invoices against purchase orders and system receipts before posting.
• Route non-inventory invoices for proper approval prior to posting.
• Accurately post invoices to the correct general ledger (GL) expense and prepaid accounts.
• Monitor and reconcile unvouchered payables and received-not-invoiced transactions.
• Generate AP aging reports and process weekly vendor payments via check and EFT.
• Review vendor statements to ensure records are accurate and up to date.
• Perform daily bank reconciliations for cleared and outstanding checks/payments.
• Reconcile credit card receipts to monthly statements.
• Maintain an organized filing system and assist with month-end close procedures.
• Support inventory transaction monitoring and assist in resolving invoice posting delays.

Administrative & HR Support

• Distribute and manage weekly temp timecards for staffing agencies.
• Assist with employee onboarding, including preparing new hire documents and conducting orientation.
• Provide general HR administrative support, including filing, data entry, and maintaining employee records.
• Assist with benefits administration, including employee enrollment and open enrollment support.

Office Administration

• Greet and check in visitors, ensuring a professional and welcoming environment.
• Provide administrative support to various departments as needed.

Employee Benefits & Perks

We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, referral bonus potential, career advancement opportunities, long-term/temp-to-hire employment, free staffing services, and more!

Qualifications & Skills

• High school diploma or GED required (Associate degree in accounting or bookkeeping preferred).
• Minimum of 2 years of experience in accounts payable and administrative support (preferably in a manufacturing environment).
• Strong communication and problem-solving skills with the ability to resolve invoice discrepancies and financial issues.
• Ability to handle confidential information related to financial and employee records.
• Strong attention to detail and ability to work in a deadline-driven environment.
• Understanding of accounting concepts and general ledger accounts.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Adobe Acrobat).

Are You Ready To Apply?

This is a great opportunity to join a growing manufacturing company and contribute to both administrative and accounting operations. Click “Apply Now” to connect with a recruiter!

Job Number: 1892066
Zip Code: 92081