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Accounting & General Administration Specialist
- Illinois
- Elk Grove Village
- Salary : $ 50,000 - 60,000 per year
Job Description:
Job Title: Accounting & General Administration Specialist
Location: Elk Grove Village, IL
Position Summary: A global leading manufacturing company is seeking a detail-oriented and collaborative individual to join their team as an Accounting & GA Assistant. This role is ideal for someone looking to build a strong foundation in accounting and contribute to the smooth operation of our company. The Accounting & GA Assistant will be responsible for maintaining the fundamental financial and administrative processes of the company. This role requires a high level of accuracy, a proactive approach to process improvement, and excellent communication skills. The ideal candidate is a team player who is eager to learn and grow with the organization. While prior experience is not required, a basic understanding of accounting principles and a strong desire to develop expertise in this area are essential.
Key Responsibilities:
Accounts Receivable and Accounts Payable: • Prepare and issue invoices using ERP systems. • Manage accounts receivable, including monitoring outstanding payments and customer collections. • Liaise with clients to resolve billing inquiries and ensure timely payments. • Manage accounts payable, including processing invoices and payments. • Maintain vendor relationships and resolve payment discrepancies.
Financial Record Keeping: • Record financial transactions accurately and efficiently. • Reconcile bank accounts and other financial statements. • Assist with month-end and year-end closing processes. • Maintain organized and accurate financial records. • Monitor bank account status and reconcile bank statements.
General Administration: • Provide wide ranges of administrative support, including document management, filing, and interdepartmental coordination. • Develop and maintain organized filing systems (both physical and digital) to ensure easy retrieval of information. • Act as a key point of contact for internal teams, vendors, and clients, facilitating communication and resolving operational issues. • Communicate clearly and professionally with all stakeholders, fostering a collaborative and efficient work environment. • Identify and recommend improvements to existing accounting and administrative processes to enhance efficiency and accuracy. • Actively participate in discussions and contribute to the development of strategies for future operational improvements. • Proactively identify and resolve discrepancies within accounting and administrative processes.
Qualifications & Skills: • Bachelor’s Degree in Business, Communication, Accounting or a related field. • Prior experience in Accounting or Office Administration is preferred; open to considering candidates with a strong desire to learn and grow within our organization. • Demonstrated a global mindset and ability to work in the diverse workplace or collaborate with teams overseas. • Basic understanding of accounting principles and procedures. • Proficiency in using ERP systems (or willingness to learn). • Proficient in using Microsoft Office Suite (Excel, Word, Outlook). • Strong communication and interpersonal skills. • Ability to work independently and as part of a team. • Proactive and problem-solving attitude. • A bright, positive personality and a strong work ethic. • Motivation to grow within the organization. • Japanese language is a plus.
Benefits: • Opportunity to gain valuable experience in accounting and general administration. • Supportive and collaborative work environment. • Potential for career growth and advancement within the organization. • Competitive compensation. • Health Insurance • Life Insurance • AD&D • Long and Short-term Disability • Dental • 401K with match • Bonus
Pay range minimum: $ 50,000.00
Pay range maximum: $ 60,000.00
The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on a range of factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.
The range listed is just one component of the total compensation package for our employees. Based onthe details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.
Position Summary: A global leading manufacturing company is seeking a detail-oriented and collaborative individual to join their team as an Accounting & GA Assistant. This role is ideal for someone looking to build a strong foundation in accounting and contribute to the smooth operation of our company. The Accounting & GA Assistant will be responsible for maintaining the fundamental financial and administrative processes of the company. This role requires a high level of accuracy, a proactive approach to process improvement, and excellent communication skills. The ideal candidate is a team player who is eager to learn and grow with the organization. While prior experience is not required, a basic understanding of accounting principles and a strong desire to develop expertise in this area are essential.
Key Responsibilities:
Accounts Receivable and Accounts Payable: • Prepare and issue invoices using ERP systems. • Manage accounts receivable, including monitoring outstanding payments and customer collections. • Liaise with clients to resolve billing inquiries and ensure timely payments. • Manage accounts payable, including processing invoices and payments. • Maintain vendor relationships and resolve payment discrepancies.
Financial Record Keeping: • Record financial transactions accurately and efficiently. • Reconcile bank accounts and other financial statements. • Assist with month-end and year-end closing processes. • Maintain organized and accurate financial records. • Monitor bank account status and reconcile bank statements.
General Administration: • Provide wide ranges of administrative support, including document management, filing, and interdepartmental coordination. • Develop and maintain organized filing systems (both physical and digital) to ensure easy retrieval of information. • Act as a key point of contact for internal teams, vendors, and clients, facilitating communication and resolving operational issues. • Communicate clearly and professionally with all stakeholders, fostering a collaborative and efficient work environment. • Identify and recommend improvements to existing accounting and administrative processes to enhance efficiency and accuracy. • Actively participate in discussions and contribute to the development of strategies for future operational improvements. • Proactively identify and resolve discrepancies within accounting and administrative processes.
Qualifications & Skills: • Bachelor’s Degree in Business, Communication, Accounting or a related field. • Prior experience in Accounting or Office Administration is preferred; open to considering candidates with a strong desire to learn and grow within our organization. • Demonstrated a global mindset and ability to work in the diverse workplace or collaborate with teams overseas. • Basic understanding of accounting principles and procedures. • Proficiency in using ERP systems (or willingness to learn). • Proficient in using Microsoft Office Suite (Excel, Word, Outlook). • Strong communication and interpersonal skills. • Ability to work independently and as part of a team. • Proactive and problem-solving attitude. • A bright, positive personality and a strong work ethic. • Motivation to grow within the organization. • Japanese language is a plus.
Benefits: • Opportunity to gain valuable experience in accounting and general administration. • Supportive and collaborative work environment. • Potential for career growth and advancement within the organization. • Competitive compensation. • Health Insurance • Life Insurance • AD&D • Long and Short-term Disability • Dental • 401K with match • Bonus
Job Number: 1888350
Zip Code: 60007
Pay range minimum: $ 50,000.00
Pay range maximum: $ 60,000.00
The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on a range of factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.
The range listed is just one component of the total compensation package for our employees. Based onthe details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.
